Welcome to doctoral studies at the Department of Women’s and Children’s Health

Doctoral studies constitute an important part of our departments’ activity with active research in multiple subjects. Information about doctoral studies is available at the faculty webpage. You can also find information, and local instructions for our department, in the links to the left.  Good luck with your doctoral studies!

Contacts

Head of department – Inger Sundström Poromaa
Headmaster for the department’s research education – Kjell Alving
Research education administrators

  • Hanna Taylor (Pediatrics, IMCH and overall)
  • Agata Kostrzewa (Obstetrics/Gynecology and Clinical psychology)

Application doctoral studies

Application form

Electronic application forms are available on the faculty website.

Documents

Meetings of the Committee for doctoral education (KUF)

http://www.medfarm.uu.se/vetenskapsomradet/sammantradeskalendarium/

Please note! KUF normally meets once every month, on a tuesday. The Head of department has to approve every application at latest on the friday 11 days before the meeting. Since the application also is reviewed internally it has to be finished well ahead of the deadline. Ideally, the application should be submitted at least two weeks before the meeting. Also consider that the process might take several weeks in case there is something that needs to be supplemented. 

Procedure for admission

Formal decisions about admission to graduate studies are taken by the Committee for doctoral education at the Faculty of Medicine. For them to handle the application it’s required to be approved by the department head. At the Department of Women's and Children's Health the head of department has delegated the task of reviewing all applications. The review group consists of:

  1. To start the application process the PhD student and main supervisor is required to have an staff AKKA-login. Contact the HR administrators to be registered in AKKA. The PhD student fills the application form with help from the supervisor.
  2. Once the application is complete, the PhD student clicks “Save and close”, download the PDF-file and send  to the research education administrator for coordination of the internal review group.
  3. After the application is approved by the review group the PhD student is notified that the application can be forwarded (by clicking "Send" in the application system") to the head of department who in turn approves and thus sends it to the Committee for doctoral education. If revisions are required the supervisor instead sends the application back to the PhD student.

Regulations

Eligibility

Master degree. 240 ECTS credits of which 60 ECTS credits are required on advanced level. Education at the second level of relevance in the research field.

Announcement of PhD position

According to the Swedish law (Högskoleförordningen 7 kap 37 §) PhD positions should be announced unless one of the following exceptions are met:

  1. The PhD student is undergoing the education employed by an employer other than the university.
  2. The PhD student has previously started the education at a different university.
  3. If there are similar special circumstances.

Exceptions according to the third paragraph above can be done for a person with specific external funding intended for postgraduate studies and obtained in competition.

Financial plan

Planned funding should be given for 4 years (full-time) or 8 years (part-time). In the template document, specify which contributors who provide the financing and attach it to the application.

Research subject

Medical sciences

Supervisors

  • At least two supervisors.
  • The main supervisor should have participated in the Research Training’s Supervisors’ Information Day. Read more at the faculty website: http://www2.medfarm.uu.se/utbildning/forskarniva/for_handledare/handledarutbildning.html
  • At least one supervisor should be assistant professor (docent).
  • One of the supervisors should be employed or co-opted to Uppsala University.
  • The main principle is that the main supervisor should be employed or affiliated to the Department of Women's and Children's Health, and have the main part of their research here.

Attach certificate from the supervisor course.

Attach certificate of absence from clinical duties for doctoral supervision if the main supervisor works at the County Council.

Head of department

Inger Sundström Poromaa

Research plan

Attached separately on 2-3 A4 pages with headings; title, background, goals, preliminary results, work plan, methodology, significance, references. The research should include 4 years.

Diploma

Certified copy of qualifications must be attached. Transcripts from universities outside Sweden, Norway, Denmark, Finland and Iceland will be sent to Swedish Higher Education Authority (Universitetskanslerämbetet) for assessment.

Certificate of completed TOEFL test

For students with foreign education/degree, but not for students with a Nordic university degree, native English speakers or if the education is undergone in English. The latter should be verified with a certificate from the university in question or from Swedish Higher Education Authority (Universitetskanslerämbetet).

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Forms and important information

Mandatory forms

Activity and financial support
According to decision from the vice chancellor, information about postgraduate activity and financial support is reported in Uppdok twice a year in six-months periods – January-June and July to December

Fulltime studies is reported as 100% per semester which means the total research activity should be 800% when the education is completed.

The formsigned by the PhD student should be sent to the research education administrator on June 30 and December 31 the latest.

Annual Review
PhD students should together with their supervisor once a year follow up how the research education progresses. The Annual Review formshould be sent on May 31 at the latest each year to the research education administrator at the department for tallying and subsequent review of the research education headmaster. PhD students who are registered before the first of January or defend after the first of January must send in the Annual Review, but it is not necessary for those who defend before the first of January or are registered after the first of January the same year. 

Funding
PhD students at the Medical Faculty can apply for a scholarship called "non-graduated researcher's grants" for a maximum of four times during the education period. The grants are announced by the scholarship secretariat in autumn.

http://www.uu.se/student/stipendier

PhD students’ employment conditions
For more information on postgraduate work and employment, visit "Doctoral student" in the Employee portal: https://mp.uu.se/web/info/anstallning/anstallningsvillkor/doktorander

Changing of supervisors/examiner/Changing of study plan
When a supervisor is changed a form should be signed and sent to the research education administrator, who will send it to the Committee for doctoral education. When there is a change in the study plan, the same form should be used, and sent in together with the new study plan. You can download the form at the Medical Faculty website. 

http://www2.medfarm.uu.se/utbildning/forskarniva/for_doktorander/blanketter.html 

Termination/break of research studies
Tick the box for cancellation of the training in the form for Activity and financial support and send it to the research education administrator.

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Courses and course credits

Guidelines for course credits

The PhD student register for the compulsory courses through the Faculty of Medicine website. These course credits are automatically registered in Uppdok. It is also possible to sign up for other non-mandatory courses. 

Registration of credits:

  • Ladok registration of non-mandatory courses at other departments of Uppsala University is managed by the department providing the course, regardless of where the PhD student is registered.
  • Courses outside of the university, as well as presentations/workshops/seminars etc, is registered by our department. Please always use this form and course certificate if relevant, and send to the research administrator.
  • Credit transfers for compulsory courses needs to be approved of by the director of studies of the third-cycle programme at the faculty.

Guidelines for assigning credits for the theory element in the research education are available on the Faculty of Medicine website.

30 hp Doctoral degree (All courses should be registered in Uppdok)

15 hp     Research education courses

8,5 - 11,5 hp Mandatory courses
1,5 hp

Introduction to Doctoral Studies, web based course.

9 hp Introduction to Scientific Studies
or
2 hp Research Ethics and Philosophy of Science
2 hp Scientific Presentation
3 hp Introduction to Biostatistics
3 hp Knowledge of Laboratory Animals, 3 hp. For affected postgraduate students Mandatory courses if the project so requires
Radiation Protection Fundamentals course
3,5 - 6,5 hp Courses specifically needed for the subject of postgraduate studies should correspond to at least 3.5 - 6.5 credit points

15 hp Litterature courses (maximum)


How to calculate other types of credits:

  • Participation and presentations in seminars
  • Presentations at conferences
  • SK courses (Specialist Courses) may be credited after the supervisor's assessment
  • One week full-time participation gives 1.5 credits
  • Presentation with a poster or oral appearance at a congress gives 1.5 credits (including preparation)
  • Mere participation in the congress gives 0 credits
  • Course-like congress give points relative to the actual time
  • Participation in seminars 1-2 hours/week, 20-40 hours/semester gives 0.5 credits/semester
  • Attendance at a mid-way review, licentiate seminar or public defence earns a maximum of 0.25 credits per event. However, no more than 2.5 credits may be awarded for this type of activity
  • Presentation at seminar gives 0.5 credits
Credits for doctoral courses at other universities shall be credited at Uppsala University. Leave course certificate, signed by supervisor, to research education administrator for registration of credits in Uppdok.

Decisions by Committee for doctoral education, 2010-06-16

Certificates

Log in to Ladok in order to see your credits and print course certificates: https://www.student.ladok.se/student/loggain

Certificates

You can log in to Ladok to see your credits and print certificates here: https://www.student.ladok.se/student/loggain

Signing in Ladok

The examiner needs to sign for the credits in Ladok (not credit transfers). Read more about how to apply for permission to sign in Ladok in Medarbetarportalen (empoyee portal): https://mp.uu.se/web/info/undervisa/studieadm/studieadm-system/ladok

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Halftime seminar

Halftime seminar is compulsory for PhD students of the Medical Faculty, see the regulations.

  • Examination Board shall consist of three members, of whom at least two shall be associate professor competent. No more than one may come from KBH.
  • The supervisor contacts examining committee and then suggest examining committee composition to the head of department who appoints them formally. One of the members shall preside and lead the discussion after the seminar. This should be asked about in advance. It is also the chairman who signs the examination board protocol.
  • The written report and articles/manuscripts should be sent to the examining committee at least 2 weeks before the halftime seminar.
  • Administrator fills in the examination committee protocol and send it to the main supervisor a few days in advance.
  • An advertisement of half time sent to the administrator no later than three weeks before the scheduled halftime examination, which he then sends out via kbh-mail so that anyone interested can come and listen. Write advertisement according to the following template:

Halftime seminar First name Last name

Date, Time

Place

Project title

Halftime committee

  • Akademic title, Name, Department and University or other organization
  • Akademic title, Name, Department and University or other organization
  • Akademic title, Name, Department and University or other organization

Main supervisor

  • Akademic title, Name, Department and University or other organization

Associate supervisors

  • Akademic title, Name, Department and University or other organization
  • 10-15 copies of the kappa copied and posted in the seminar room as well as a copy of any completed articles.
  • At the seminar the supervisor greets everyone welcome.

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Licentiate seminar

See the faculty website for more information regarding the application for Licentiat seminar. You can also find more information about the Licentiate seminar in the Guidelines for Third-cycle Education.

Application for Licentiate seminar

The application process is similar to the application for public defence and application is also submitted in the same electronic system at the Faculty website. The application should be sent to the Committee for Third-Cycle Education (KUF) so that it is processed at the meeting at least 6 weeks before the seminar. As for the defence application, before a final proposal is submitted, the supervisor is to consult with a representative of KUF.

The same guidelines applies at the department as for the halftime seminar.

These are the necassary annexes needed in the application:

  1. Candidate’s summary of the included papers
  2. Examiner’s/supervisor’s summary of the thesis newsworthyness and the student's effort
  3. Reporting card
  4. Transcript of records from Uppdok - contact the research education administrator or other course administrator
  5. Copy of all the component parts of the dissertation

A research plan after licentiate seminar until completion of doctoral degree should also be added if the doctoral student will continue to study.

Licentiate essay

10-15 copies of the essay are copied and made available at the department at least three weeks before the seminar. If the student was admitted with the goal of terminating his or her studies with a licentiate degree, a notification of submission of a doctoral thesis must be digitally published. Before they are made available at the department, essays at the Faculty of Pharmacy are to be provided with a number from the Faculty of Pharmacy series, Uppsala University. This number will be provided by the Department of Pharmacy.​

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Public defense

Checklist

You can use this checklist to help your time planning the months before your defense. Rules and regulations at the the Medicine and Pharmacy disciplinary domain.

Application for public defense

Summary

  • Reserve the date
  • Book a lecture hall and a smaller room för the Examination board
  • Consultation with a member of the Committee for doctoral studies
  • Check plagiarism
  • Send application to the Committee for doctoral studies so it is treated at one of their meetings no later than 12 weeks before the scheduled defense date
  • After the meeting, the Examination Committee has 10 working days for the preview – it’s the supervisor's responsibility to collect reviews according to the faculty's instructions
  • Committee for doctoral studies takes up the application again and makes the final decision

Reserving the date and supervisor’s consultation

Time for the defense is booked in the dissertation calendar. Reservation should be made well in advance, 6-8 months before the defense. At the same time, book rooms for the defense act and the examination committee meeting.

Before the final draft is submitted to the Committee for doctoral education (KUF), the supervisor shall consult with representative of KUF, but not the chairperson, vice chairperson or the doctoral student representatives.
During the consultation, the following is discussed:

  • Selection of opponent
  • Composition of the examination committee
  • Issues of conflict of interest (see regulations, in Swedish only)
  • Papers included in the thesis

The application for defense shall be treated by KUF at one of their meetings no later than 12 weeks prior to the scheduled day of the defense. Last day to submit documents to KUF is 11 days before the meeting. For the Head of department to have time to approve and send the documents to KUF in time, they must be provided according to the deadlines below.

Meetings of the Committee for doctoral education (KUF) http://www.medfarm.uu.se/vetenskapsomradet/sammantradeskalendarium/

Please note! KUF normally meets once per month, on a tuesday. The Head of department needs to approve your defense application at latest 11 days before the meeting, which is normally on a friday. Finish your application well ahead of the deadline! Applications cannot be approved every day so please send your application a couple of days before the deadline, ideally 14 days before the KUF meeting. If possible, send your application as a pdf file to the research education administrator before sending it in the application system.

Plagiarism check

Observe that it is the main supervisor's responsibility to check that the thesis is checked for plagiarism. Send the text from the introductory paper and possible unpublished manuscripts to a plagiarism checker, for example "URKUND". Send the result to the research education administrator for registration. Already published material does not need to be checked.

E-application

Applications for public defense is made online by the doctoral student by filling in an online form available on the faculty website. Make sure that your browser is updated. If you have technical issues, try using another broswer (Mozilla Firefox is the most optimal). Contact KUF if you need support.

To fill the form AKKA login with A-password is required. When doctoral student fills the form and click "send" the supervisor will receive a notification via email, informing that the application is waiting for approval. If the supervisor thinks something needs to be adjusted, he/she can return the application to the PhD student who must make the adjustment. When the supervisor approves the application, it is sent to the Head of department for approval, after which it is forwarded to KUF. Be sure to begin the process in good time because there are many parties involved and delays can easily occur.

In order to complete the application the following documents are needed:

  1. Doctoral student’s summary of the included papers
  2. Supervisor’s brief description of the thesis newsworthy and student's effort (signed)
  3. Reporting card
  4. Transcript of records form Uppdok - contact the research education administrator (or any course administrator)
  5. The scientific articles included in the thesis

Examination Board’s preview of thesis

For public defenses after January 1, 2014, the examination board will do a preview of the thesis. This change is implemented by the Medical faculty to ensure the quality of theses in medicine and pharmacy at Uppsala University.

The new routine means that at all dissertations, three examination board members are appointed to participate in the preview and defense. At KUF's meeting when the public defense application is reviewed, the examination committee and the coordinator for the preview is appointed. KUF will then contact the examination committee members the day after the meeting. The examination board has 10 working days for the preview, counting from the day KUF announces its decision.

The preview coordinator is appointed by KUF on a proposal from the supervisor, if the chairman of the defense is not part of the examination committee. It is important that the supervisor, when asking the examination board to be part of the dissertation, informs about the timetable for the preview. The supervisor has the ultimate responsibility that the preview is submitted in time for a decision.

The application for public defense is reviewed again at KUF’s next meeting to decide if a public defense will be allowed, based on the examination committee's recommendation. The decision is announced the day after the meeting. If the decision is negative a new defense date cannot be closer than three months from the first specified date.

Instructions and the protocol for Examination Board preview is available on the faculty webpage.

Examination board members will receive the instructions and timetable directly from KUF.  The preview coordinator confirms the results of the preview with a signature and sends the protocol to KUF.

The ten days the examination board has for the preview is a fairly tight schedule and it may be a good idea to send at least the published articles to the board members before the formal deadlines.

Examination costs

With dissertations, halftime seminars and licentiate seminars there are costs for the examination committee travels, housing, printing of thesis etc. To help with at least some part of these costs the department finances:

  • Halftime seminars: 2 000 kr
  • Dissertations: 28 000 kr

The major costs for dissertations are the fee to the opponent and printing of the thesis. The fee is 12 000 kr and with payroll tax costs, it’s about 17 000 kr. The cost of the thesis varies according to the number of books, number of pages and color pages. Most PhD students (in agreement with supervisor) choose to print 200-300 books and the cost tends to be about 20-30 000 kr.

In cases where these costs are exceeded the main supervisor/research group has to cover the difference.

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